To stay compliant with Kansas state payroll tax laws, you’ll need to submit the following details before you can process payroll through Beyond:
- State Employer Identification Number and relevant state/local tax IDs
- Tax rates, which are assigned by Kansas based on your company’s profile (industry, age, size)
- Third-Party Administrator (TPA) Authorization and Power of Attorney, which is required by most agencies so Beyond can file reports and make payments for you
You’re responsible for supplying and keeping this information accurate. Beyond cannot be held liable for fines or interest resulting from missing or incorrect tax account data.
Simplify State Tax Registrations with Middesk
Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.
With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance
Understand what you need to provide and what tax-related tasks Beyond takes care of for Kansas employers
Where to locate your Kansas tax account info
If you’ve previously processed payroll in Kansas, you likely already have the tax IDs and access credentials needed.
If your business is new to Kansas, you’ll need to register with both the Kansas Department of Revenue and the Kansas Department of Labor to enable Beyond to file and pay your taxes.
Kansas State Tax ID, Filing Frequency, and Access Code
If you’re already registered:
- Your Kansas Tax ID appears on the KW-5 form from the Department of Revenue.
- Your Filing Frequency is on an annual notice from the department.
- Your Access Code was included in your registration letter.
If you’re missing any of these, contact the Department of Revenue:
📞 (785) 368-8222 or Electronic Services Unit at (800) 525-3901.
New to Kansas?
- Register online with the Kansas Department of Revenue
- You’ll receive your Tax ID immediately
- Follow up by calling (785) 368-8222 to confirm your Filing Frequency
Unemployment Account Number & Contribution Rate
If you’re already registered:
- Your UI Account Number is found on the Notice of Liability or Wage Reports (Form K-CNS 100)
- Your Contribution Rate appears on your annual Experience Rating Notice
Missing this info? Call the Department of Labor:
📞 (800) 292-6333
New to Kansas?
- Register with the Kansas Department of Labor online
- You’ll receive both your account number and initial tax rate upon completion
💡 New employers generally start with a 2.7% UI rate (6.0% for construction) and a $14,000 wage base.
Have employees working in other states?
If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.
