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Virginia Payroll Tax and Registration Guide

Before you can begin running payroll with Beyond, you’ll need to provide some important information to ensure your company remains compliant with Virginia state payroll tax regulations:

  • Virginia Employer Identification Number and state/local tax IDs
  • Applicable tax rates – These are determined by the Virginia tax agencies based on your business’s size, type, and age.
  • Third-party authorization (TPA) and power of attorney – Required by most agencies so Beyond can file quarterly reports and tax deposits on your behalf.

 

Providing and keeping this information up to date is essential. Beyond relies on accurate company tax information to correctly file and remit your tax payments. Your business is responsible for any penalties or interest resulting from missing or incorrect data.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Virginia employers

What Beyond Needs from You

All Virginia Employers

Task

Purpose

Register with the Virginia Department of Taxation

Allows your business to file and pay withholding taxes

Register with the Virginia Employment Commission

Required to pay state unemployment insurance (SUI)

Provide Beyond with your Virginia Tax ID and deposit schedule

Issued by the Virginia Department of Taxation

Provide Beyond with your Virginia Unemployment Account Number

A 10-digit number assigned by the Virginia Employment Commission

Provide Beyond with your SUI rate

Issued annually by the Employment Commission

What Beyond handles for Virginia employers

Withholding Tax

  • Form VA-5

    Employer Return of VA Income Tax Withheld for Monthly and Seasonal Filers
    • Filed monthly

  • Form VA-15

    Employer Voucher for Payment of VA Income Tax Withheld Semiweekly
    • Filed semiweekly

  • Form VA-16

    Quarterly Reconciliation of VA-15 Payments and Return of VA Income Tax Withheld - Semiweekly Filers
    • Filed quarterly

  • Form VA-6

    Annual or Final Summary of VA Income Tax Withheld Return
    • Filed annually

  • Form VA-W

    W-2/1099 Transmittal
    • Filed annually

Unemployment Insurance Tax

  • VEC-FC-21/20

    Virginia Quarterly Payroll and Tax Report
    • Filed quarterly

  • VEC-FC-21

    Virginia Quarterly Payroll and Tax Report - Additional Page
    • Filed quarterly

Additional Reports

  • New Hire Report

    Virginia Report of New Hires
    • Submitted as required

Where to Find Your Virginia Payroll Tax Information

If You’re Already an Employer in Virginia

You likely already have the tax IDs and online accounts necessary for Beyond to process payroll tax filings. Here’s where to look:

 

Withholding Tax Account Number

  • Found on notices from the Virginia Department of Taxation
  • If you can’t locate it, call (804) 367-8037

 

Unemployment Account Number & SUI Rate

Updated January 1, 2025

  • Your account number and rate appear on your State Unemployment Insurance (SUI) tax notice or quarterly reports
  • If you’re unsure of your SUI rate, refer to your most recent Contribution Rate Notice
  • SUI rates range from 0.1% to 6.2%, including a 0.20% fund building charge and 0.03% pool cost charge
  • The taxable wage base is $8,000

If You're a New Employer in Virginia

You’ll need to register with both the Virginia Department of Taxation and the Virginia Employment Commission.

 

How to Register

  • Use the Virginia Tax Online Services for Businesses portal
  • This will register your business with both tax agencies simultaneously
  • For help with the process, call (804) 367-8037

 

What to Expect

  • Your Withholding Tax Account Number, Unemployment Account Number, and initial SUI rate will be issued during registration
  • New employers are generally assigned a 2.5% SUI rate, which includes the fund building and pool cost charges
  • The wage base for SUI is $8,000

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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