Verify employee data before printing W-2s
Before printing W-2s for employees or 1099-NECs for contractors, it’s essential to verify that all employee information in Beyond is accurate, including Social Security numbers, home addresses, and annual pay data. Incorrect information could lead to delayed filings, penalties, and interest from the IRS and state agencies if corrections are required.
The W-2 Preview provides all of the key employee information that will appear on their Form W-2.
Using the W-2 Preview to verify information
- Go to Filings in the side menu.
- Ensure the correct filing year is selected.
- Click W-2 Preview under “Annual Filings.”
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Instead of reviewing multiple W-2s individually, you’ll see a clear, easy-to-read report of W-2 details for each employee. Review this report carefully to confirm all information is correct before printing forms to avoid IRS penalties.
Tip: The report can also be downloaded and printed.
Delivery options for year-end forms
Self-print
This option is free and allows you to manage printing and distributing forms on your own. Forms can be printed directly in Beyond on plain paper.
- Download year-end forms from Beyond
- Print forms on standard 8.5″ x 11″ paper using a home or office printer
- Distribute printed forms to workers by hand or by mail
- Hand-delivered forms must be received by January 31, 2025
- Mailed forms must be postmarked by January 31, 2025
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Direct mail
With this option, Beyond handles printing and mailing for you. We’ll print, pressure-seal, and mail each form directly to employees and contractors.
- $10 per form
- Each form is mailed to the address listed in the worker’s Beyond profile
- Forms are typically received between January 24–31, 2025
- Verify all employee and contractor mailing addresses by 11 PM (EST) on Tuesday, January 14, 2025
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All employees and contractors paid through Beyond also have lifetime access to digital copies of these forms through their online portal or the Beyond mobile app.
Our Tax Accuracy Guarantee
We take payroll tax accuracy very seriously. Our Tax Accuracy Guarantee ensures that our calculations and the filings and payments based on them, are always correct.
That said, because filings are based on the information you provide, it’s your responsibility to enter accurate details about your company, employees, and the states/districts where you operate, including all IDs and tax rates.
In rare cases, Beyond may request additional information or action from you in order to complete filings. If the requested information is not provided, any affected tax filings and payments will not be covered under the guarantee.
Need Help?
If you still have any questions, please don’t hesitate to reach out. Our team will be happy to provide answers and assist you in any way we can.