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Ohio Payroll Tax and Registration Guide

Keep Your Business Compliant with Ohio State Payroll Tax Requirements

Before you can process payroll while remaining compliant with Ohio’s state tax regulations, certain key details must be provided:

  • State Employer Identification Numbers along with any applicable local tax IDs
  • Tax rates, which vary depending on the nature, age, and size of your business
  • Third-party authorization and Power of Attorney (TPA/POA) – typically required by state agencies to allow payroll providers to handle filings and payments

 

Ensuring the accuracy of this information is your responsibility. Inaccurate or missing data may result in penalties or interest charges that your payroll provider cannot assume.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Ohio employers

What Beyond Needs from You

All Ohio Employers

Task

Purpose

Register with the Ohio Department of Taxation

Enables tax filing and payments for state withholding

Register with the Ohio Department of Job and Family Services (ODJFS)

Required for unemployment insurance (SUTA) contributions

Provide your Ohio Tax ID and deposit schedule

Unique identifier issued by the Department of Taxation

Provide your Ohio Unemployment Account Number

An 8-digit number from ODJFS specific to your account

Provide your current Ohio SUI rate

Rate assigned annually for unemployment contributions

What Beyond handles for Ohio employers

Withholding Tax

  • Form IT 501

    Payment of Income Tax Withheld for Monthly/Quarterly Filers
    • Filed monthly or quarterly

  • Form IT 941

    Annual Reconciliation of Income Tax Withheld for Monthly/Quarterly Filers
    • Filed annually

  • Form IT 942

    Quarterly Reconciliation of Income Tax Withheld for Partial-Weekly Filers
    • Filed quarterly

  • Form IT 3

    Transmittal of Wage and Tax Statements & W-2
    • Filed annually

  • SD 101

    Employer's Payment of School District Income Tax Withheld
    • Filed monthly or quarterly

  • State W-2

    Wage and Tax Statement
    • Filed annually

Unemployment Insurance Tax

  • Form JFS-20125

    Quarterly Wage, Contribution, and Employment and Training Assessment Report
    • Due every quarter

Additional Reports

  • New Hire Report

    Ohio Report of New Hires
    • Submitted as required

Where to Find Your Ohio Tax IDs

Already running payroll in Ohio?
If your business is established, you should already have the necessary account numbers and login credentials.

 

New to Ohio payroll?
Follow the steps below to register and receive the information needed to stay compliant:

Ohio Withholding Account Number

  • For existing employers: You’ll find this number on official notices from the Department of Taxation.
  • For new employers:
    • Visit the Ohio Business Gateway
    • Select “Create an Account” and follow the online registration steps
    • Registration typically takes 1–2 business days
    • You’ll be assigned a deposit schedule based on your setup

Ohio Unemployment Insurance (UI) Account Number & Tax Rate

Updated January 1, 2025

  • For existing employers:
    • Your 8-digit UI number and annual SUI rate are included in the Tax Rate Notice from ODJFS
    • SUTA rates typically range from 0.04% to 10.1%, with a wage base of $9,000

 

  • For new employers:
    • Visit the ODJFS website and complete the employer registration process
    • After registration, you’ll receive your UI Account Number and SUI rate instantly
    • The default SUTA rate is 2.7%, or 5.6% for construction businesses

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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