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Indiana Payroll Tax and Registration Guide

To stay compliant with state payroll tax regulations, you’ll need to provide specific information before you can begin processing payroll with Beyond:

  • State Employer Identification Number and any applicable state or local tax IDs
  • Tax rates – These are set by your state tax agency based on your company’s size, structure, and industry
  • Third-party authorization and power of attorney – Required by many agencies before Beyond can file wage reports and make payments on your behalf

 

It’s your responsibility to provide and maintain this information so Beyond can accurately handle your tax filings and deposits. Any errors, missing details, or outdated information could result in penalties or interest, which Beyond cannot be held liable for.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Indiana employers

What Beyond Needs from You

All Indiana Employers

Task

Purpose

Register with the Indiana Department of Revenue

Required for withholding tax filings

Register with the Indiana Department of Workforce Development

Required to report and pay unemployment insurance (SUI)

Provide Beyond with your Indiana Tax ID and deposit schedule

Issued by the Department of Revenue (format: 10-digit number)

Provide Beyond with your Indiana Unemployment Account Number

6-digit ID issued by the Department of Workforce Development

Submit your Indiana SUI Rate

Annual unemployment tax rate from the DWD

What Beyond handles for Indiana employers

Withholding Tax

  • Form WH-1

    Withholding Tax Payment Voucher - Filed Monthly

  • Form WH-3

    Annual Withholding Reconciliation - Filed Annually

  • State W-2

    Wage and Tax Statement - Filed Annually

Unemployment Insurance Tax

  • Form WH-1

    Quarterly Contribution Report - Filed Quarterly

  • Form WH-3

    Quarterly Contribution Report - Filed Quarterly

  • State W-2

    Quarterly Payroll Report – Continuation Sheet - Filed Quarterly

New Hire Reporting

  • Indiana Report of New Hires

    Submission of Newly Hired Employee Information - As Required

Where to Find Your Tax Account Info

Existing Employers in Indiana

If you’ve already run payroll in Indiana, you likely received your Tax ID and Unemployment Account Number in state-issued notices.

New Employers in Indiana

You’ll need to register your business with both of the following agencies:

  • Indiana Department of Revenue (for withholding tax)
  • Indiana Department of Workforce Development (for unemployment insurance)

Withholding Tax Details

  • Your Indiana Withholding Tax Account Number is issued after registering with the Indiana Department of Revenue via the INBiz portal.
  • To register, select “I Need to…” in the INBiz menu and choose “Register a Business.”
  • Your Tax ID and deposit schedule will be sent via confirmation letter after registration.
  • For help locating your ID, contact the Department of Revenue at (317) 233-4016.

Unemployment Tax Details

  • Your Unemployment Account Number and SUI rate will be provided by the Indiana Department of Workforce Development once you register online.
  • These details will appear on your Employer Tax Rate Notice or Wage Report (UC-5).
  • New Indiana employers are typically assigned a 5% SUI rate on the first $9,500 in wages.
  • Certain business types – like government entities, construction firms, and successor employers – may receive different rates.
  • If you’re a successor employer, you’ll inherit the predecessor’s rate (which may range from 5% to 7.4%).

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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