Florida paycheck calculator employers use for hourly paychecks
The Florida paycheck calculator at the top of this page is a straightforward tool for employers to double-check their calculations for hourly employees and confirm they are providing the correct take-home pay. If you choose to reward your team with bonuses, our Florida bonus tax calculator may also be worth exploring.
How Payroll Differs for Hourly and Salaried Employees
At its core, the act of processing payroll is quite similar for all types of employees. You start with their gross wages (the total money earned during a specific pay period) and deduct federal, state, and local payroll taxes, in addition to any extra payroll deductions that might apply for things like health benefits, retirement plans, or garnishments.
The general process of moving from gross wages to net wages (the final take-home pay) doesn’t significantly change. The key difference in payroll for hourly versus salaried employees is the initial calculation of those gross wages.
Calculating Gross Wages for Hourly Employees
For workers whose pay is based on the time they clock in, you calculate their gross wages by multiplying the number of hours worked during the pay period by their hourly pay rate.
While typically simple, you must account for overtime laws in many states. These regulations can boost an employee’s pay rate if they work more than a set number of hours in a day (often 8 hours) or a week (usually 40 hours). Be diligent about these details when preparing hourly paychecks.
Calculating Gross Wages for Salaried Employees
For employees who receive a fixed annual salary, their gross pay is determined by dividing their annual salary by the total number of pay periods in the year.3 For example, if an employee’s annual salary is $100,000, their gross wages based on various pay schedules (assuming no other pre-tax deductions) would be:
| Pay Schedule | Gross Wages (Based on $100k Salary) |
| Weekly (52 pay periods/year) | $1,923.08 |
| Bi-Weekly (26 pay periods/year) | $3,846.15 |
| Bi-Monthly (24 pay periods/year) | $4,166.67 |
| Monthly (12 pay periods/year) | $8,333.33 |
For more clarity on choosing different pay schedules, you can find more information. If this process seems overwhelming, you can always opt to use an hourly payroll software tool, such as beyond, to ensure that calculations, tax filings, and deposits are handled correctly right away.
Who Should Be Salaried and Who Should Be Paid Hourly?
Employers have some flexibility in deciding how a new employee will be compensated. Generally, employees with consistent or fixed hours and those in higher compensation brackets are offered a salary. Conversely, employees at lower compensation levels whose hours are more variable usually receive an hourly paycheck.
Regardless of your choice, you must adhere to certain regulations, particularly the rules for exempt and non-exempt employees under the Fair Labor Standards Act (FLSA). The FLSA mandates that employees must be eligible for overtime pay for work exceeding 40 hours in a week, unless they are classified as “exempt” and fall into one of these professional categories:
– They are an executive.
– They provide skilled professional services.
– They have administrative or management responsibilities.
– They are highly compensated (earning over $151,164 per year in 2025).
– They are a computer programmer or analyst.
– They have an outside sales role.
There are a few other exceptions. Review the differences between exempt and non-exempt employees or contact an employment or tax professional if you need further guidance.
From Gross Wages to the Final Paycheck
Once you’ve calculated the gross wages, the next step is to determine the actual payroll by subtracting federal, state, and local payroll taxes, as well as any other applicable deductions. This process operates essentially the same for all employees. You can find more information on calculating taxes for payroll if you want a detailed look at the process.
Finished using the paycheck calculator Florida employers trust? Here are additional resources you can utilize:
State Minimum Wage: The rate was $13.00 through September 29, 2025. It increased to $14.00 on September 30, 2025, and will increase again to $15.00 on September 30, 2026.
Is Workers’ Comp a Requirement? Yes, for most employers—check out the guide on Florida workers’ compensation insurance.
New Hire Reporting Required? Yes.
2025 SUI (State Unemployment Insurance) Rate:
– Taxable wage base: $7,000
– Rates range from 0.1% to 5.4%
– Tax rate for new employees: 2.7%
This article (and the mentioned paycheck calculator tool) is provided for informational purposes only and should not be relied on for tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors for formal consultation and final payroll numbers.