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West Virginia Payroll Tax and Registration Guide

Before you can start running payroll with Beyond in West Virginia, you’ll need to provide specific business and tax details to ensure full compliance with state payroll regulations:

  • State Tax ID Numbers – This includes your West Virginia Employer Identification Number and any relevant local or unemployment tax account numbers.
  • Assigned Tax Rates – West Virginia agencies assign tax rates based on your business type, size, and employment history.
  • Third-Party Authorization & Power of Attorney (TPA/POA) – Most agencies require these before Beyond can submit wage reports or make tax deposits on your behalf.

 

You’re responsible for maintaining accurate and up-to-date tax information. Without it, Beyond may be unable to file or remit payroll taxes correctly, and your business could face penalties or interest for late or incorrect filings.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for West Virginia employers

What Beyond Needs from You

All West Virginia Employers

Task

Purpose

Register your business with the West Virginia Department of Revenue

Enables you to file and remit withholding and business taxes

Register with WorkForce West Virginia

Required to report and pay state unemployment insurance

Provide your West Virginia Tax ID and Deposit Schedule

These are issued by the Department of Revenue after registration

Provide your Unemployment Insurance (SUI) Account Number

Issued by WorkForce West Virginia, this ID is required for SUTA filings

Submit your Unemployment Insurance Tax Rate

Assigned annually by WorkForce based on your business’s unemployment claims history

What Beyond handles for West Virginia employers

Withholding Tax

  • Form IT-101

    Monthly Withholding Return
    • Filed monthly

  • Form IT-103

    Annual Withholding Reconciliation
    • Filed annually

Unemployment Insurance Tax

  • Form WVUC-A-154

    West Virginia Quarterly Tax and Wage Report
    • Filed quarterly

Additional Reports

  • New Hire Report

    West Virginia Report of New Hires
    • Submitted as required

Where to Find Your West Virginia Tax Account Information

Existing West Virginia Employers

If you’ve processed payroll in West Virginia before, you likely already have the necessary tax IDs:

  • Withholding Tax Account Number: Found on official notices from the West Virginia Department of Revenue. If you can’t locate it, call the Department at (304) 558-3333 for assistance.
  • Unemployment Account Number & SUI Rate: Found on your Unemployment Insurance Tax Rate Notice or Quarterly Contribution and Wage Report sent by WorkForce West Virginia.

 

New West Virginia Employers

If you’re just starting out, you’ll need to register with both:

  1. West Virginia Department of Revenue
    • Register online or by mail
    • You’ll receive your withholding account number and deposit schedule in about one week (three weeks if by mail)
  2. WorkForce West Virginia
    • This agency will assign your Unemployment Account Number and initial SUI rate
    • Processing usually takes a couple of weeks

2025 Unemployment Insurance Tax Info for West Virginia

  • New Employer SUTA Rate: 2.7%
  • Range for Experienced Employers: Typically between 1.5% – 4.5%
  • Taxable Wage Base: $9,521 per employee annually
  • Where to Find Your Rate:
    • Annual Tax Rate Notice from WorkForce West Virginia
    • Your Quarterly Contribution and Wage Report

Make sure to submit your assigned rate and account numbers in Beyond to allow timely filing and payment of your unemployment taxes.

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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