Get Started

Pennsylvania Payroll Tax and Registration Guide

To stay compliant with Pennsylvania payroll tax regulations, employers must provide specific information before using Beyond to process payroll:

  • State Employer Identification Number and applicable local/state tax IDs
  • Tax rates, which are set by state agencies and vary based on business type, age, and size
  • Third-Party Administrator (TPA) access and power of attorney, often required to authorize Beyond to file tax returns and make deposits on your behalf

 

Accurate, complete, and up-to-date company tax information is essential for Beyond to correctly file and pay payroll taxes. Inaccurate or missing information may lead to penalties or interest charges, and Beyond cannot be held liable for these issues.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Pennsylvania employers

What Beyond Needs from You

All Pennsylvania Employers

Task

Purpose

Register with the Pennsylvania Department of Revenue

Allows your business to file and pay state income withholding taxes

Register with the Pennsylvania Department of Labor & Industry

Required to pay unemployment insurance contributions

Provide Beyond with your Pennsylvania State Withholding Tax ID and deposit schedule

8-digit ID issued by the Department of Revenue

Provide Beyond with your Pennsylvania Unemployment Account Number

7-digit number assigned by the Department of Labor & Industry

Provide Beyond with your Local Withholding Tax ID and deposit schedule

Needed for filing and remitting local taxes within Pennsylvania districts

Submit your Pennsylvania Unemployment (SUI) Rate

Annual tax rate issued by the Department of Labor & Industry

What Beyond handles for Pennsylvania employers

Withholding Tax

  • PA-501

    Withholding Deposit Statement
    • Filed semi-weekly, semi-monthly, monthly, or quarterly

  • PA W-3

    Quarterly Withholding Reconciliation
    • Filed quarterly

  • REV-1667

    Annual Withholding Reconciliation Statement
    • Filed annually

  • State W-2

    Wage and Tax Statement
    • Filed annually

Unemployment Insurance Tax

  • Form UC-2

    Employer’s Report for Unemployment Compensation
    • Due every quarter

  • Form UC-2A

    Employer’s Quarterly Report of Wages Paid to Each Employee
    • Due every quarter

Additional Reports

  • New Hire Report

    Pennsylvania New Hire Reporting Form
    • Submitted as required

Where to Find Your Tax Account Info

Existing Employers in Pennsylvania

If you’ve already run payroll in Pennsylvania, you likely have the required account numbers and credentials to get started with Beyond.

 

New Pennsylvania Employers

You must register with both of the following agencies:

  • Pennsylvania Department of Revenue (for state income tax withholding)
  • Pennsylvania Department of Labor & Industry (for unemployment insurance)

Withholding Tax Account Number

Existing Employers:

Your Withholding Tax Account Number can be found on:

  • Employer Withholding Coupons
  • Employer Quarterly Reconciliation returns issued by the Pennsylvania Department of Revenue

 

New Employers:

To obtain your Withholding ID:

  1. Register your business on the MyPath Portal from the PA Department of Revenue
  2. Create a business profile and complete the registration
  3. You’ll receive your Withholding ID, deposit schedule, and related credentials

Unemployment Account Number and Tax Rate

Existing Employers:

You can find your Unemployment Account Number and SUI tax rate on:

  • Contribution Rate Notice (Form UC-657)
  • Notice of PA UC Responsibilities (Form UC-851)
  • Report for Unemployment Contribution (Form UC-2)

 

Typical SUI rates range from 1.419% to 10.3734%, or up to 10.5924% for construction employers, applied to a $10,000 wage base.

 

New Employers:

To register:

  1. Visit the Commonwealth of Pennsylvania’s Labor & Industry portal
  2. Register your business to receive your Unemployment Account Number and initial tax rate
  3. New employers typically start with a 3.82% SUI rate, or 10.59% if operating in the construction industry

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

Go back

Platform

Solutions

Industries

Why Beyond

Partners

Resources

BEYOND HCM © 2025

INTEGRATED PAYROLL AND HR SERVICES

ADD-ON SOLUTIONS

USE CASES

HARDWARE/ INTEGRATIONS

HOW WE HELP CLIENTS

Partners

Pricing

Get Started