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Hawaii Payroll Tax and Registration Guide

To stay in compliance with Hawaii’s payroll tax requirements, you must provide certain details before you can process payroll using Beyond:

  • Hawaii Tax ID and other state/local tax account numbers
  • Applicable tax rates – These are issued by state agencies and depend on your business’s type, age, and size
  • Third-party authorization (TPA) and power of attorney (POA) – Most state agencies require this authorization so we can file reports and make tax deposits on your behalf

 

This information must be accurate and current for Beyond to file and pay your taxes correctly. Any fines or interest resulting from incomplete or inaccurate data are your responsibility, not Beyond’s.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Hawaii employers

What Beyond Needs from You

All Hawaii Employers

Task

Purpose

Register with the Hawaii Department of Taxation

Required to collect, file, and pay state taxes

Register with the Hawaii Department of Labor

Required to pay unemployment insurance in the state

Share your Hawaii Tax ID and deposit frequency

ID issued by the Department of Taxation for employer reporting

Provide your Hawaii Unemployment Insurance (UI) Account Number

A unique 7-digit number linked to your UI account

Submit your SUI tax rate

Assigned annually by the Department of Labor

Submit your Employment Training Fund (ETF) assessment rate

Also issued yearly by the Department of Labor

What Beyond handles for Hawaii employers

Withholding Tax

  • Form VP-1

    Tax Payment Voucher - Filed Semi-Weekly, Monthly, or Quarterly

  • Form HW-14

    Quarterly Employer Withholding Return - Filed Quarterly

  • Form HW-30

    Annual Employer Transmittal of Hawaii Income Tax Withheld - Filed Annually

  • Form HW-2

    Statement of Wages Paid and Hawaii Income Tax Withheld - Filed Annually

Unemployment Insurance Contributions

  • Form UC-B6

    Quarterly Wage, Contribution, and Employment Training Assessment Report - Filed Quarterly

New Hire Reporting

  • Hawaii New Hire Report

    Submission of Newly Hired Employee Details - As Required

Where to Find Your Hawaii Tax Account Details

For Existing Employers:

  • Your Withholding Tax Account Number is located on your Form HW-14 (Withholding Tax Return).
  • Your UI Account Number and tax rates appear on the Quarterly Wage Report (Form UC-B6) and Contribution Rate Notice.

 

For New Employers in Hawaii:

You’ll need to register with:

  1. Hawaii Department of Taxation
    • Register your business here
    • Click “Get started” and follow the prompts
    • The process typically takes 2–3 business days
    • Even if your company is located outside Hawaii, you may still need to register if employees work or reside in the state
  2. Hawaii Department of Labor
    • Register online here
    • You’ll get your UI number and rates about two weeks after applying
    • The default rate for new employers is 4.0%, which includes a 0.01% Employment Training (E&T) assessment
    • The SUTA wage base is $56,700

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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