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Colorado Payroll Tax and Registration Guide

Before you can begin running payroll through Beyond in Colorado, your company must meet certain state-level tax requirements. To stay compliant, you’ll need to provide:

  • Your Colorado State Tax ID and other relevant local registration numbers
  • Your assigned payroll tax rates, such as SUI and Occupational Privilege Tax, based on your business profile
  • Third-Party Administrator (TPA) access and Power of Attorney (POA) authorization so Beyond can file tax returns and make payments on your behalf

 

Accurate information is essential for Beyond to process taxes correctly. Missing or outdated account details can lead to penalties, delays, or rejected filings, and Beyond is not liable for any errors resulting from incorrect or incomplete tax information.

Simplify State Tax Registrations with Middesk

Need help getting set up with state agencies? Beyond partners with Middesk to make it easier to manage your business's state registrations and stay compliant, no matter where your employees are located.

With Middesk, you can:
• Register for required tax IDs and agency accounts quickly and securely
• Manage all your state accounts through a single, user-friendly platform
• Track compliance and government correspondence directly from your dashboard
• Complete “foreign qualification” steps with the Secretary of State for multi-state compliance

Explore what Middesk has to offer

Understand what you need to provide and what tax-related tasks Beyond takes care of for Colorado employers

What Beyond Needs from You

All Colorado Employers

Task

Purpose

Register with the Colorado Department of Revenue

Enables state income tax withholding and remittance

Register with the Colorado Department of Labor

Required to pay unemployment insurance

Provide your Colorado Withholding Tax Account Number

A 7-digit number issued by the Department of Revenue

Submit your EFT Credit Number

Typically the same as your Withholding Account Number

Provide your Colorado Unemployment Insurance (UI) Account Number

A 9-digit number assigned by the Department of Labor

Share your Colorado SUI Rate

Annual unemployment tax rate assigned by the Department of Labor

Submit your Colorado Occupational Privilege Tax (OPT) rate

Applicable in certain municipalities where your employees work

Provide your Colorado FAMLI ID

Required for participation in the state’s paid family leave program

What Beyond handles for Colorado employers

Income Tax Withholding

  • Form DR 1094

    Colorado Wage Withholding Coupon
    • Submitted Quarterly

  • Form DR 1093

    Annual Submission of W-2 Statements
    • Submitted Annually

  • Form DR 1106

    Annual Transmittal of 1099 Forms
    • Submitted Annually

Unemployment Insurance Contributions

  • Form UITR-1

    Quarterly UI and Wage Filing
    • Submitted Quarterly

Paid Family and Medical Leave Insurance (FAMLI)

  • Form UITR-1

    Quarterly Reporting for FAMLI Contributions
    • Submitted Quarterly

New Hire Reporting

  • Colorado New Hire Report

    Notification of Newly Hired Employees
    • Submitted as Required by Law

Local Employment Taxes – Occupational Privilege

  • Form UITR-1

    Quarterly Filing for Colorado’s Local OPT Requirements
    • Submitted Quarterly

Where to Find Your Tax Account Info

Existing Colorado Employers

If you’ve previously processed payroll in Colorado, your information should already be available:

  • Withholding Tax Account Number and EFT Credit Number
    • These are listed on past returns such as Form DR 1094
    • You can also call the Department of Revenue at (303) 238-7378 for assistance
  • Unemployment Insurance Account Number and SUI Rate
    • Found on your Notice of Employer’s Tax Rate (Form UITR-7)
    • Box 7 or 8 includes your SUI rate; Box 9 includes any surcharge, which must be added to the total rate provided to Beyond

 

New Colorado Employers

If you’re new to employing workers in Colorado, complete your registration through MyBizColorado:

  1. Fill out the online questionnaire and submit your business details
  2. Once approved, you’ll receive:
    • Your Withholding Tax Account Number
    • Your UI Account Number
    • Access to FAMLI enrollment

This registration connects you with the Colorado Department of Revenue and Department of Labor, and also initiates your Family and Medical Leave Insurance (FAMLI) account setup.

Colorado Payroll Tax Details

  • Unemployment Insurance (SUI)

    • Your SUI rate is listed in your Tax Rate Notice from the Department of Labor
    • New employers typically start at 1.7%, applied to the first $20,400 of wages per employee
    • Be sure to include any surcharge listed in Box 9 of the notice when submitting your total SUI rate to Beyond

     

    Family and Medical Leave Insurance (FAMLI)

    • The FAMLI program allows employees to take paid leave for qualifying personal or family-related events
    • All employees contribute through a payroll deduction
    • Employers with 9 or fewer employees are exempt from the employer portion but must still withhold and remit the employee portion
    • Employers can voluntarily cover some or all of the employee share

     

    Be sure to enter your FAMLI ID in your Beyond account so that required deductions and filings are processed correctly

    To register, visit famli.colorado.gov

Colorado Occupational Privilege Tax (OPT)

  • Some Colorado cities impose a local payroll tax known as Occupational Privilege Tax. You are responsible for collecting and submitting this tax if your employees work in any of the following municipalities:

     

    Be sure to report your local OPT rate to Beyond so we can accurately calculate and file on your behalf.

     

    Beyond makes it easy to manage your payroll tax obligations in Colorado and across the U.S. From tax registrations to filings and deposits, we help you stay compliant, so you can focus on growing your business.

Have employees working in other states?

If your business operates across state lines or has remote team members based in different states, it’s essential to make sure the proper state paperwork is completed for each location. Beyond takes care of filing the necessary forms in every state where your employees are on payroll, helping you stay compliant no matter where your team works.

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